Invoice Collection
Invoice collection sounds easy, but in day-to-day operations it becomes a maze: lost emails, unorganized shared folders, and supplier portals that no one has time to visit. The result is always the same: wasted hours and stressful month-end closings. The good news is that with AI, almost everything can be automated without asking anyone to change their habits.
How It Works in Practice
It starts with email. AI automatically detects invoice attachments in Gmail and centralizes them without anyone having to forward anything. Same with Drive: it monitors the folders where your team drops documents, extracts relevant data, and avoids duplicates. When something is missing, it accesses supplier portals and securely downloads all new invoices without storing passwords. Everything ends up where you want it: your accountant's email, a Google Drive...
What to Expect When Implementing
Less chasing and more control. Collection becomes constant and silent, data reaches the ERP faster, and errors decrease. You'll notice that the number of lost documents drops and month-end reviews are shorter. You'll have clear visibility of which suppliers are up to date and which need attention, without relying on manual reminders.
Tips for Real Adoption
Reduce steps, don't add tools. Start with the most important suppliers and the sources you already use (email and Drive). Get your team connected, and you'll never have to chase an invoice again.
How Numerand Helps
Numerand automates invoice collection: detects attachments in Gmail, monitors Drive folders, and downloads from supplier portals with secure sessions. It deduplicates, extracts key fields, and delivers everything where you need it: ERP, accounting firm, or storage, with links to the source.
Closing
Invoice collection shouldn't be a full-time job. With a focus on adoption and automation, you can eliminate friction, save time, and close each month with peace of mind. If you want to implement it without complications, Numerand is here to help.